Travel Budget Planner (US)
Use this free travel budget calculator to quickly estimate the real cost of your next trip — including flights, accommodation, food and activities. Great for US-based travelers planning family vacations, weekend getaways or international adventures.
Enter a few simple numbers and we’ll show you your total trip cost, average daily spend and cost per traveler. This is a planning tool only and is not financial advice or a booking service.
Step 1: Trip basics
Count every full day you’ll be away, including travel days.
Include adults and kids if they have similar costs.
Step 2: Fixed trip costs (total)
These are once-per-trip costs that don’t change with the number of days, such as flights or long-distance transport.
Add up all plane, train or long-distance bus tickets for everyone.
Use the average nightly rate for your hotel, Airbnb, or rental.
Step 3: Daily expenses (per person)
These are the everyday costs that repeat each day of your trip — meals, coffee, small activities and local transport.
Include breakfast, lunch, dinner, snacks and coffee.
Tours, museum tickets, local transport passes and fun extras.
Estimated Total Trip Cost
$0
For 0 days · 0 traveler(s)
This is an estimate based on the numbers you entered. Real prices may vary depending on destination, season, and exchange rates.
How this travel budget planner works
The Travel Budget Planner is designed to give you a quick, simple overview of how much your trip might cost before you start booking. Instead of guessing, you plug in a few realistic numbers and get a clear total.
- Choose how many days you’ll be traveling and how many people are going.
- Enter your once-off costs, like flights or long-distance transport and accommodation per night.
- Add daily estimates for food, drinks, activities and local transport per person.
- Hit Calculate Total Budget to see your full cost, per-person cost and average daily spend.
Use this as a starting point, then fine-tune as you research real-world prices for your destination. Many US travelers also combine this tool with the Cost of Living Calculator to understand how expensive day-to-day life is in the city they’re visiting.
Example: 5-day city break for two people
Here’s a simple example to show how the numbers add up:
- Trip length: 5 days
- Travelers: 2 adults
- Flights: $600 total
- Accommodation: $140 per night
- Food & drinks: $55 per person, per day
- Activities & local transport: $25 per person, per day
Plugging these into the planner would give you an approximate total for the whole trip, plus the cost per person and per day. Even if prices change a bit when you book, you’ll already know whether this trip fits your budget.
Travel budget planner – FAQs
Is this tool only for US trips?
No. The numbers are in USD, so it’s especially useful for US-based travelers, but you can use it for any destination as long as you convert your prices into USD (or a single currency) before entering them.
Does this include taxes, visas or travel insurance?
Not automatically. You can either add those costs into the Flights / Transport field or keep a separate note. For larger trips, many people add an extra 10–15% buffer to cover taxes, fees and surprises.
Is this financial advice?
No. This is an educational planning tool to help you think through your travel budget. Real prices will change based on when and where you book, exchange rates, and your personal choices.
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Reminder
This travel budget planner is for personal use and estimates only. Always double-check real prices on airline, hotel and booking websites before you make final decisions.